How to Get a Business License in Virginia

One of the most important elements of starting a business in Virginia is making sure you have all the requisite licenses and permits. The requirements vary by state, some of which have as many as 300 different licenses and permits. 

This article is too short to list them all, but it’s crucial that you’re aware of which ones your business needs and that you follow the steps for application and put your business on the road to success. 

In Virginia, businesses need certain licenses and permits to legally operate as a business. The regulatory hurdles required vary depending on the type of business, its location, and the products and services offered. 

To help you launch your new business, this article lays out the most commonly needed permits and licenses in Virginia — and details the steps required to acquire them. 

Why are business licenses required in Virginia?

Business licenses and permits are issued to certify that a business and its products and services are safe for the public. This explains why food businesses, for instance, require more licenses than most other business types.

Which agency issues business licenses in Virginia? 

In Virginia, the Department of Taxation issues the vast majority of licenses and permits, though some are issued by the Department of Health Professions and the Alcoholic Beverage Control Authority (ABC). For instance, the Department of Health Professions issues licenses to medical practitioners, while the ABC issues licenses and permits to bars and restaurants.  

Some licenses and permits are issued by cities or counties. So if you live in Richmond, you’ll need to check with the city to see if licenses or permits are required for your business.

Before you apply, it’s important to know which state or local agency issues the license you need. Check the state’s guidelines here to learn more. 

You could also check this SBA guide for your state’s requirements, but we recommend using MyCorporation’s Business License Compliance Package. They will research the exact forms you need for your business and state and provide them to ensure you’re fully compliant.

How to get a Business License in Virginia

In Virginia, the steps for acquiring specific licenses and permits vary widely, so it’s important to be aware of what you need, and how to get it. 

Determine the Types of Licenses That You Need 

In Virginia, the main license a business needs to obtain is the sales tax certificate, or seller’s permit. You will need this license to sell or lease tangible personal property, admissions, or services as a retailer or wholesaler. 

In addition to obtaining a sales tax certificate, you may need additional licenses to run your business. For example, to run a home healthcare business, you’ll likely need a license or permit from the Department of Health Professions. If you’re starting a contractor or remodeling business, you’ll need to obtain a license from the Board of Contractors.

Submit Your Business License Application

Various agencies and departments issue licenses and permits so you’ll need to apply with the relevant offices, and you can usually do so online. For example, you’ll apply for your sales tax certificate with the Virginia State Tax Department.

The Virginia Department of Professional and Occupational Regulation has information on how to apply for various licenses and permits. Some cities and local municipalities may have their own specific licensure requirements related to your type of business, so make sure you contact your local office for more information.

How much does a Virginia business license cost?

There is no cost associated with obtaining a sales tax certificate in the state of Virginia, all you need to do is submit your application. Costs for other business licenses vary greatly depending on the type of license or permit as well as the licensing jurisdiction. Food sales and manufacturing licenses typically cost a few hundred dollars. Liquor licenses can cost thousands of dollars depending on the business type.

In Virginia, and most US states, jumping through all the hoops to acquire the necessary licenses and permits can be exhausting. But if you want to operate your business, you’ll have to wade through all the red tape. So get started on these regulatory hurdles as early as possible and clear the way for your entrepreneurial journey to success. 

How fast can I get a business license in Virginia?

Sales tax certificates are typically issued within two to three business days after the application is received online. If you apply by mail, the turnaround time is between two and three weeks. Processing times for other licenses and permits vary greatly. Obtaining a contractor’s permit or liquor license may take several weeks. 

Renew Your Licenses When Needed

There is no renewal process required for a Virginia sales tax certificate. However, specialized business licenses and permits may require renewal. Most have annual renewal requirements and associated fees, but be sure to check with the issuing authority for specific guidelines.

Types of Business Licenses

Your business may need local, state, and/or federal licenses and permits, depending on your type of business. Fees for these vary, but most costs are minimal.

Federal regulations associated with starting your business include doing business as (DBA), health licenses and permits from the Occupational Safety and Health Administration (OSHA), trademarks, copyrights, patents, and other intellectual properties, as well as industry-specific permits. 

The most common permits and licenses include: 

1. Business operating licenses may be required by the city and the state to allow you to operate. 
2. Industry-specific licenses may be required, depending on your type of business. Businesses involved in construction, childcare, plumbing, electrical, food and liquor, insurance, finance, landscaping, and architecture all require licensing, for example. In some highly regulated industries, you may require licensing from a federal agency, such as the FDA or Department of Transportation.
3. Zoning permits are issued by municipalities to ensure you’re operating in an area in which you’re allowed to operate.  
4. Building permits verify that the building you’re operating in is up to code. Home occupation permits, which some areas require, allow you to operate a business from your home.
5. DBA permits allow you to do business under a name that is different from your legally registered business name.
6. Sales tax permits allow you to sell products and collect sales tax. 
7. An employer identification number (EIN) is required if you plan to have employees, no matter what your business entity type. 
8. Health licenses and permits are required for certain businesses based on industry, and you will be required to maintain health and safety standards. Environmental permits are also required for certain industries in some locations.
9. Fire permits certify that your business is up to fire safety codes. Depending on your location, this may be required for all businesses, while in other areas it’s required only if you work with flammable materials.
10. Sign permits may be required for your location or other signage if there are rules about sign size and location.

Check with state and local government offices for specific requirements for your location and industry.